Event Management

 


Have success before, during and after your event.

 

Whether you are organizing a small meeting or a major convention, our event management tools allow you to offer online registration and payment. You can setup the registration form to include a variety of custom fields, collecting information such as meal options and additional sessions. During the event, you can use the system to check in attendees, and use a variety of standard and custom reports to aid your procedures. You also have an option to manually enter registrants who mail in payment or phone in their registration info.


Event Registration User-Experience Features

The heart of the event registration module is the ability to build a form that registrants can easily fill out to register for the event.  Our module gives you great flexibility in offering a registration tailored to your event and your members.
  • Event Packages
  • Member Versus Non-Member Options
  • Discount Codes 
  • Bulk Discounts
  • Cut-off Dates
  • Early Bird Discounts
  • Member Registration Integrated
  • Prospect List Integration
  • Online Payments
  • Banquet/Table Registration
  • File Uploads
  • Custom Fields
  • Custom Verbiage
  • Public /  Members / Invitation Only

More info on Event Registration Forms
 

Tradeshow / Exhibit Booths

For tradeshows, we have a sophisticated feature that allows for an interactive map for signing up for booth space
  • Booth Map
  • Vendor Info Collection
  • Booth Map Editor 
  • Booth Registration Management   

More info on Tradeshow / Booth Registration
 

Attendance Tracking

Our system has multiple features to keep track of who shows up to your event and what they participate in over time
  • Event Registration Attendance
  • Session check-in
  • CEC/CEU tracking
  • Calendar attendance 

More info on Attendance Tracking

Event Registration Reporting

To aid you in preparing for and running the event, many features are included to report on attendee data
  • Attendee Reporting
  • Name Badges / Labels
  • Sign-In Sheets
  • Payment/Invoice Reports
  • Data Export

More info on Event Registration Reporting

 

Event Registration Admin Features

Several features exist to make administration easy; before, during, and after the event
  • Attendee Management
  • Recurring Events.
  • Billing/Collections Tools
  • Admin-Only Data Fields
  • Copying Events
  • Event Categories
  • Fast Check-in Tools
  • Attendance Tracking
  • CEC/CEU tracking 
  • Event Admin Permissions 

More info on Administrative Features

Attendee Communication

Effective communication can make events run smoothly
  • Broadcast Email Messaging
  • Event Surveys
  • Confirmation Emails
  • Invitation Emails
  • vCalendar file (add-to-calendar link)

More info on Attendee Communication

Call for Proposals

Before your events, if you also conduct a 'call for proposals, a 'call for presenters' or a 'call for articles' in preparation for your conference, convention, or publication, MemberLeap offers an extensive Call for Proposals module that allows potential presenters to submit their proposals online. After which, you can organize committees to screen and rate the proposal to make a selection.

More info on Call for Proposals

Volunteer Management

In order for an event to be successful, it usually takes a lot of volunteers. You can setup volunteer sessions, opportunities, and time slots available for your members to easily register for, track volunteer hours, assign volunteer coordinators, and run various reports.

More info on Volunteer Management   Watch video

Event Mobile App

We offer a powerful and unique Event Mobile App solution, which allows your members quick and easy access to information during your events. For event attendees with mobile phones, this is a great way to provide interactive solutions, and deliver information during a busy conference.
 

Click here for Event Mobile App info