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 Meeting Coordinator
Indianapolis, IN
Posted: 12/04/17

The National Association of Mutual Insurance Companies (NAMIC) has an excellent full-time opportunity for an individual to perform support functions for our Events Team. This job will assist the Events Team in the Member Development Department with details that involve creating a top-quality event. This includes working with speakers, coordinating presentation materials, on-site assistance with meetings, and more. This position will also coordinate virtual event details as part of the virtual events team, maintain business records and history for events, process and reconcile event invoices and track within shared budget files, serve as the first line of contact with our members for event registration and questions, prepare lists for marketing efforts, and other related tasks.

So, what is NAMIC? NAMIC is a national business trade association for the property/casualty insurance industry in the U.S. and Canada. In continuous operation since 1895, NAMIC offers a variety of services to our member companies including outstanding educational events. For more information on NAMIC, please go to

What kind of skills would be useful in this job? If you’re organized, work a plan from start to finish easily, like a fast pace, and enjoy working behind the scenes, you may have what it takes! Often our timelines start up to 12 months prior to an event. You must be able to manage multiple tasks at once, adapt to changes in priority, be a good communicator, and be able to work independently (while still part of a team).

A successful candidate will have strong customer service skills combined with creative thinking for new solutions and ideas, as well as the ability to take direction, receive constructive feedback, and make changes. Being independent and self-sufficient is important. A professional demeanor, the ability to learn from various situations for improved performance, and increased responsibility, integrity, and personal maturity are all keys to being successful. We love people who are upbeat with a great sense of humor!

What qualifications are needed? Experience supporting a meeting planning function, such as working in the hospitality field, or working for someone who plans events. Strong computer skills in MS Office and Adobe, as well as database management are important. A bachelor’s degree is preferred. Because this job works in support of events, you need to be able to lift at least 25 pounds, bend to the floor and reach above your head. This job does require some overnight travel - three to four times per year, typically with advance notice. A clear criminal background, valid driver’s license and acceptable MVR are all required. Please note: This position doesn’t plan the meetings, it supports the meeting planners. However, as an association committed to developing talent, the right person can have the opportunity to grow in this role and learn about the many facets of planning events from top-notch meeting planners.

NAMIC offers an excellent compensation and benefits package with this full-time position. The salary range is $23.59 ($46,000) to $24.62 ($48,000) based on a 37.5-hour work week and relevance of experience. Benefits include access to group medical, dental and vision; a matched 401(k) plan; one paid day to volunteer with the charity of your choice; generous paid vacation; and more! We have a friendly yet professional work atmosphere where everyone enjoys working hard for the good of our members. We’ve been recently recognized as one of the Best Places to Work in Indiana, and our turnover is low. If you’re interested in this position, please send a resume and cover letter indicating your salary expectations to Jenn Mitchell, HR Coordinator, at

NAMIC is an Equal Opportunity Employer.