Event Management

 


Successfully manage your events and exhibit tradeshows

 

Whether you are organizing a small meeting or a major convention, our event management tools allow you to offer online registration and payment. You can set up the registration form to include a variety of custom fields, collecting information such as session selections, meal options, and additional information. During the event, you can use the system to check in attendees, and use a variety of standard and custom reports to aid your procedures. You also have an option to manually enter registrants who mail in payment or phone in their registration info.


Event Attendee Features

The heart of the event registration module is the ability to build a form that registrants can easily fill out online to register for the event. Our module gives you great flexibility in offering a registration tailored to your event and your members.
  • Event Packages
  • Member Versus Non-Member Options
  • Discount Codes 
  • Bulk Discounts
  • Cut-off Dates
  • Early Bird Discounts
  • Member Registration Integration
  • Prospect List Integration
  • Online Payments
  • Banquet/Table Registration
  • File Uploads
  • Custom Fields
  • Custom Verbiage
  • Public, Members Only, or Invitation Only

More info on Event Registration Forms
 

Event Navigation Bar

NEW OPTION: You can create multiple event webpages in the content manager (general information on a landing page, call for proposals, presenters, sessions, sponsors, venue, etc., and then redirect an event URL to the landing page. A secondary navigation bar will display on all event webpages with links to all of the other webpages that relate to the event, including event or exhibitor registration. There is an additional initial setup cost for this feature based on your specific needs.

  More info on Event Navigation Bar
 


Tradeshow / Exhibit Booths

For tradeshows, we offer a sophisticated feature that allows vendors to sign up for booth space via an interactive map.
  • Booth Map
  • Vendor Info Collection
  • Booth Map Editor 
  • Booth Registration Management   

More info on Tradeshow / Booth Registration
 

Attendance Tracking

Our system has multiple features to keep track of who attends your events and what they participate in over time.
  • Event Registration Attendance
  • Session Check-in
  • CEU/CEC Tracking
  • Calendar Attendance 

More info on Attendance Tracking


Event Mobile App

We offer a powerful and unique event mobile app solution, which allows your members quick and easy access to information during your events. When your members attend your events, this is a great way to provide interactive solutions and deliver information during a busy conference.
 

More info on Event Mobile App


Reporting

To aid you in preparing for and running the event, many features are included to report on attendee data.
  • Attendee Reporting
  • Name Badges / Labels
  • Sign-In Sheets
  • Payment/Invoice Reports
  • Data Export

More info on Event Registration Reporting

 

Admin Features

Several features exist to make administration easy; before, during, and after the event.
  • Attendee Management
  • Recurring Events
  • Billing/Collections Tools
  • Admin-Only Data Fields
  • Copying Events
  • Event Categories
  • Fast Check-in Tools
  • Attendance Tracking
  • CEU/CEC tracking 
  • Event Admin Permissions 

More info on Administrative Features


Attendee Communication

Built-in, effective communication can make events run smoothly.
  • Broadcast Email Messaging
  • Invitation Emails
  • Confirmation Emails
  • Reminder Emails
  • Broadcast Text Messaging
  • Event Surveys
  • vCalendar File (add-to-calendar link)

More info on Attendee Communication


Call for Proposals

Before your events, if you also conduct a 'call for proposals, a 'call for presenters' or a 'call for articles' in preparation for your conference, convention, or publication, MemberLeap offers an extensive module that allows potential presenters to submit their proposals online. After which, you can organize committees to screen and rate the proposal to make a selection.

More info on Call for Proposals


Volunteer Management

In order for an event to be successful, it usually takes a lot of volunteers. You can set up volunteer sessions, opportunities, and time slots available for your members to easily register for, track volunteer hours, assign volunteer coordinators, and run various reports.

More info on Volunteer Management   Watch video